DHBT Administrator Job Description (pdf) July 2018


Part-time, £15,6000 pro rata

APPLICATION DEADLINE: Tuesday 7 August, 12 noon

We are recruiting an Administrator for the first time. This is an exciting opportunity for a motivated and organized person to take an active role in assisting with the organization and development of this small charity, working with an experienced team on projects that will have a national profile.

This part-time post is for three mornings a week, with additional hours needed on an ad hoc basis to respond to project requirements. The post will involve general administration, including assisting Trustees and office management, as well as Project Administration and support for Project Co-ordinators. Immediate projects requiring administrative support include our Dumfries Architectural Stonecarving project, and our project to restore the Rosefield Mills in Dumfries.

Initial contract is for one year. Extendable subject to requirements and further funding.

To apply, please send by post or email a covering letter and CV to the Trustees at the address below, or to Call 01387 259338 for more information.

Dumfries Historic Buildings Trust, 24 Queen Street, DG1 2JF


This single part-time post will initially involve two distinct roles within the organisation:

1. Responsibility as General Secretary (GS) to manage and run the office of the Trust, supporting and assisting Trustees in the administration of the business of the Trust. (1/2 day per week.)

2. Responsibility as Project Administrator (PA) to carry out the administration for projects. Initially, there is an urgent need for support specifically for the Dumfries Architectural Stone Carving Project (1 day per week), and to be responsible for all general correspondence relating to the project. Working with the Project Co-ordinator or Project Lead (PL), the PA will draft and/or edit (as required) text for publicity materials, website and other digital outputs, project evaluation and reporting. In tandem with the PC, the PA will also lead on contacting volunteers and partner organisations to organise project meetings, workshops, and all other activities and outputs. The PA will also work with PL to recruit and organise volunteers and to liaise with other project staff. (eg. – in the case of the Dumfries Architectural Stone Carving Project – self-employed stonemasons or carvers, designers, photographers, videographers, etc.) to deliver all project outputs.

The applicant should have a good working knowledge of website and social media management and be proficient at least to ECDL levels. Preferably, the applicant will have an interest in, and some knowledge of, local histories, creative heritage projects, and/or architectural design. Some experience in evaluation methodology and/or reporting to funders would be an advantage.

The post will be part-time (typically three mornings a week, and with the possibility of additional hours needed on an ad hoc basis to respond to project requirements) over an initial period of 12 months, flexible timing by agreement with the Trustees and Project Co-ordinator(s).

Remuneration: £15,600 per annum (part time: pro rata equivalent)